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Title: Setting up file sharing between computers with Windows OS

Article ID: 22725


This article will guide you on how to set up the sharing capability for each Windows-based computer.  To view more information, refer to the Microsoft support site.

NOTE:  If you have a mixed network of operating systems comprising of Windows 8, Windows 7/ Vista and Windows XP, you will have to manually set up the sharing capability on a Windows 7 computer.

To enable file sharing among Windows-based computers, you need to do three (3) things:

i. Changing the Workgroup name
ii. Enabling file and printer sharing options (only applicable for Windows 8, Windows 7/ Vista)
iii. Sharing a folder

Changing the Workgroup name

Windows 8
Windows 7/Vista
Windows XP

Windows 8

Step 1:
On the Charms bar, click the Search charm.

Step 2:
Enter computer on the Search field and press [Enter] key.

QUICKTIP:  Make sure you select Apps
 


Step 3:
Right-click on Computer and select Properties.
 

 

Step 4:
Select Change advanced system settings... option.


   

  
Step 5:
Select Computer Name and click Change… button.
 

 


Step 6:
Enter a unique Computer name and your WORKGROUP name then click OK
 


 

QUICK TIP:  All computers in the network should have the same Workgroup name.

Step 7:
You will be prompted to restart your computer for the changes to take effect.  Click OK.

Windows 7/Vista

Step 1:
Click the Pearl   icon, right-click Computer and click Properties.
 

 


Step 2:
Click Advanced system settings under Control Panel Home.
 


Step 3:
Click on the Computer Name tab and then click on the Change… button.
 

 

Step 4:
Enter a unique Computer name and your WORKGROUP name then click OK
 

 

 
QUICK TIP:  All computers in the network should have the same Workgroup name.

Step 5:
You will be prompted to restart your computer for the changes to take effect.  Click OK.
 

 

 

Windows XP

Step 1:
Right-click on My Computer located on your desktop and then click Properties.
 

 


Step 2:
Click on the Computer Name tab and then click the Change… button.
 

 


Step 3:
Enter a unique Computer name and WORKGROUP name in the Workgroup field then click OK.
 

 

 
NOTE:  The Workgroup should be the same on all computers in the network.  You will be prompted to restart your computer for the changes to take effect.

Enabling file and printer sharing options

Windows8
Windows 7
Vista

Windows 8

Step 1:
On the Charms bar, click Settings.

Step 2:
Select Control Panel.
 

 


Step 2:
Select Network and Internet option.

QUICKTIP:  Make sure View by: is set to Category.

 


Step 3:
Click HomeGroup.
 

 


Step 4:
Click Change Advanced sharing settings… option.
  

  


Step 5:
Select the options to turn on network discovery and file sharing.

 

 


Step 6:
Click the chevron  button to expand All Networks.

Step 7:
Under Public folder sharing, do the following:


Step 8:
Click the  button.

NOTE:  If you're prompted for an administrator password or confirmation, enter the password or provide confirmation.

Windows 7

Step 1:
Click Start > Control Panel > Network and Sharing Center.

Step 2:
Under Control Panel Home, click Change advanced sharing settings.
 

 

 

Step 3:
Click the chevron  button to expand the Home or Work network profile.

Step 4:
Select the options to turn on network discovery and file sharing.  Under Public folder sharing, do the following:

 


Step 5:
Under File and printer sharing, click Turn on file and printer sharing.
 

 

 
Step 6:
Click the  button to apply changes.

NOTE:  If you're prompted for an administrator password or confirmation, enter the password or provide confirmation.

Vista

Step1:
Click Start > Control Panel > Network and Sharing Center.

Step 2:
Under Sharing and Discovery, click the chevron  button next to File sharing to expand the section, click Turn on file sharing, and then click Apply.

NOTE:  If you're prompted for an administrator password or confirmation, enter the password or provide confirmation.

Step 3:
Click the chevron   button next to Public folder sharing to expand the section, and then do one of the following:

Step 4:
Click the chevron   button next to Printer sharing to expand the section, click Turn on printer sharing, and then click Apply.

NOTE:  If you're prompted for an administrator password or confirmation, enter the password or provide confirmation.

Sharing a folder

Here are two (2) ways of sharing files/folders within the network:

NOTE:  For computers that are connected to the Guest network of the router, it is not allowed to have file and printer access.  The Guest network feature of Linksys Smart Wi-Fi and Linksys Wi-Fi Routers and Linksys X-series gateways is a secured network that provides ONLY Internet access to wireless devices with the router limiting communication with other computers.

Windows 8
Windows 7/Vista
Windows XP

Windows 8

Step 1:
Right-click on the folder you want to share and click Properties.
 

Step 2:
Click Sharing and then click on the Advanced Sharing… button.
 

 


Step 3:
Check Share this folder box and click Apply.  Then click OK.
 

 
 

Windows 7/Vista

Step 1:
Right-click on the folder you want to share and click Properties.
 

 

 
Step 2:
Click Sharing and then click on the Advanced Sharing… button.
 


Step 3:
Tick the Share this folder box.
 

 


Step 4:
Click Apply > OK > Close.

Windows XP

Step 1:
Right-click on the folder you want to share and click Properties.
 


Step 2:
Click Sharing and then select Share this folder.
 


Step 3:
Click Apply > OK.

NOTE:  Ensure that you have a minimum level of security on your antivirus or Internet security software enough to be able to communicate with other computers in your network. If you encounter problems accessing shared folders in the network, make sure you belong to the same Workgroup and you have a unique computer name for each computer.  You may also try to turn OFF your Windows firewall temporarily and any other third party firewall.

To view more information, refer to the Microsoft support site.


Related Article:

Configuring File and Printer Sharing on Windows 7, Vista and XP 

 

 

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